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Dana's Meeting Minutes: Three Tips and One Awesome Idea for Innovative Planners

Posted By Dana Saal, CMP, CAE, Saal Meeting Consulting, Friday, March 9, 2018

Finding harmony in the throes of meeting planning

Dana’s Meeting Minutes is based on the Meeting Planner’s Triangle.

Meeting/event planning is ranked fifth in a list of ten Most Stressful Jobs of 2017. Dana’s Meeting Minutes is focusing on the one who manages the meetings—you.

Harmony as meeting planners is difficult to achieve, especially when we are in a state of sustained stress or live in a cycle of high stress/lull/high stress/lull.

To find harmony, look at yourself as a panorama to see where you’re out of balance. The Wheel of Life, which has existed in numerous forms for thousands of years, is a tool that can help you identify where you could make modifications when life is out of balance. Check out the links below for details.



Tip #1

A harmonious you = a better planner
• If nothing else, look at a Wheel of Life chart and consider where you may be out of balance.
• Take more time to compete a Wheel of Life exercise. (See resources, below.)

Tip #2
Upgrade by inviting another planner(s) to do it with you
• This fulfills our goals to evolve, share, and collaborate
• No need to reveal personal information; simply share the journey
• Challenge each other to restore balance one area at a time

Tip #3
Increase the value of your meeting for each person
• Incorporate the Wheel of Life concept in your meeting so participants can enjoy personal growth
• This could be a short breakout session or a pre/post-meeting add-on that leads participants on a deep dive
• If neither is possible, add things that reflect the Wheel of Life—contribution = CSR event; recreation = easy group play or exercise; health = eliminate processed foods from all menus; etc.

Apply the Wheel of Life concept to your event
Consider evaluating your meetings based on a Wheel of Life for meetings. We plan meetings so people, associations, and industries can become more valuable. After evaluating each area take a panoramic view of the meeting to determine its value as a whole.

This is my adaptation of the Wheel of Life based on my Meeting Planning Triangle. Consider it the Meeting Wheel of Life; a way to evaluate meeting harmony.



How Are You Faring In Your Life Now? The Life Wheel, by Celestine Chua, Conscious Living
Wheel of Life by ToolsHero

How the Wheel of Life Can Help Find Balance by William Anderson


Information disclaimer: WANT MORE? references do not imply an endorsement for any company, product, or service.

Dana L. Saal, CMP, CAE, planned meetings for associations for more than 30 years. She now partners with associations to think creatively, differently, and boldly about their meetings and boards of directors. If you think a bit of coaching could improve your meeting, send a message via her website.

 Attached Thumbnails:

 Attached Files:
LifeWheel.tif (53.53 KB)

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